HOW TO WRITE AN EFFECTIVE EMAIL?

DEFINATION :

EMAIL IS COMMUNICATION THAT HAPPENS IN REAL TIME 

IT IS INFORMATIOIN THAT IS SENT ELECTRONICALLY.

STRUCTURE OF EMAIL :

         1. Address field 

                 TO..

                     → Should contain the EMAIL ID
                          of the primary person to

                          whom the mail is sent.

                 CC..

                     → It is short form of Carbon
                           Copy.

                     → we can send the same mail
                           to others as carbon copy

                           by entering email ids of
                           concerned people here,
                           these email id need not
                            respond.

                BCC..

                      → It is short of Blind Carbon
                           Copy.

                      →As usual it is not used by
                           individuals.

                      →It is used when we don't want
                          the primary recipient to

                           know.

                      → It used to sent mass mail in by
                           organization.  

                           

         2. Subject

              →This is a very important par of an
                 email.

              →It should short and to the point.

              →You need not to add full stop to
                   the subject line.

              →It is just like an article heading.

         3.Salutation

              →We should start mail by salutation
                   by typing - 

                   Hi/Hello/Dear Mr./Ms./Dr.

                   or name of person in case of colleague.

   

         4. Body of mail

             → we type here information or matters
                  which we want to convey to the
                  readers.

             → It should be 3 to 4 lines for official.

             →You may use bullets if necessary.

         5. Complementary Close 

             → We can end the the mail with
                  regard, tahankig you

                  with your name.

                 

         6. Signature

              It should be auto generated.

              It includes

              Name, Organization
              name,Address,Phone no.
               etc.

⇒ Proofread of email before sending it is
    very necessary.

              

                

          

                 

       thanks for reading
                        Patna University 1917.